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Centralized campaign intelligence at your fingertips

The BookedOut platform is your single-source of  truth throughout the entire campaign process.

HOW IT WORKS

Set-up your campaign

Enter your project details once to use throughout the campaign. Set up the campaign schedule. Enter in training and brand documentation. Set staff roles & rates. Set campaign application requirements, create tasks to assign to staff working the campaign.

Need help? Get in touch with our support team.

Campaign List 1
HOW IT WORKS

Invite your staff

Auto invite or manually search for staff to participate in your projects based on their location, profile details, and staff tags. Curate your pools by reviewing applications for each campaign and allowing your clients to approve candidates.

Need help? Get in touch with our support team.

Staff Search 4
HOW IT WORKS

View availability & schedule staff

Create events and schedule staff who have identified themselves as available for specific events or simply deliver their schedule directly. Use auto booking to schedule staff on a first come first serve basis or to fill last minute shifts that become available.

Need help? Get in touch with our support team.

Program Dashboard 2
HOW IT WORKS

View milestones and tasks

As staff complete their assigned event tasks before, during and after the event, view their responses in real time. Use responses to triage where your action is needed or adjust your other programs or events as new information becomes available.

Need help? Get in touch with our support team.

Activation Dashboard Individual Task view
HOW IT WORKS

Approve hours & expenses and sync to payroll

Review and approve hours submitted by staff and confirmed by event managers. View and approve expenses and supporting receipts. Download and export your staff’s timesheet data or integrate directly with your payroll system.

Need help? Get in touch with our support team.

Timesheets Image 2

Have you ever staffed a 120 person event in five minutes? We have!

Activation Dashboard 3

Activation Dashboard

A bird’s eye view of both campaigns and events across markets. From this centralized dashboard, you can check the status of worker attendance via geo-tagged check-ins, add or remove workers to the roster, get alerts on the local weather forecasts, and sent out mass communications or notifications to all staff in the field.

Program Scheduler 1

Program Scheduler

Schedule staff for multiple events or across multiple days in a campaign at once via multiselect. View and schedule by days, week and month. Filter by events that have open staff slots. Tentatively place staff on events until you are ready to confirm and send the bookings. View schedule by staff member to see all event options they are eligible for.

Communicator video

Communicator

Communicator is a tool designed to efficiently communicate to staff in the field. Craft a new message by adding a subject and body to send to all staff booked on an event.  Staff receive a push notification and view messages in the Message Center on the app home screen. View read receipts to confirm staff has received the message.

Training Documentation Image

In App Training

Upload brand documentation, talking points, or training videos onto our secure mobile application to train staff. The best part? They can reference this information at anywhere at any time.

photo portal

Photo Portal

Workers upload photos, during and after activations, into a centralized portal for you to view. In addition to brand photos, use this feature to verify the footprint setup and equipment, confirm uniforms or staff counts, and more. Review photos by filtering by brand, location, or other tags. Give stakeholders a guest pass into the photo portal via a link to show a curated selection of photos.

Reporting Metrics 1

Real Time Field Reporting

View and analyze reporting live, as it is completed, by staff in the field. Download and aggregate responses across dates or an entire program. Access your data visually and generate custom reports through our reporting tool Tableau.

Your workers will thank you

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